Select who will attend your event

Select who will attend your event

For some events you want to select who will attend your event. This is often the case for some TEDx events.

1. Customise email messages

At  Setup > CUSTOMIZE Email Messages and Pages, at the left column click "Select who will attend (select winners)"
To customize the messages with the body and subject of your choice, click the corresponding envelope icon.

a) Request received (send when an application is submitted)
This message confirms that his application has been received. It's a good idea to include text that informs that once the application is approved, he will receive a new email with a link to complete his registration (and payment).

b) Request rejected (send when you click Reject)

c) Request accepted (send when application accepted).
At the end of this message, a unique link for the accepted applicant to complete and pay for his ticket is automatically appended. 
You can bypass this step so that the accepted applicant directly receives his conference pass and confirmation message. Here is how: At Reports > Requests click Actions > Accept and complete order. When you do this, the confirmation message will be sent to the attendee. 

2. Customize your Application form
To customize your Order form with your own fields and questions, go to Setup > EDIT Order Form

3. Enable application mode
To enable the applications mode, go to Setup > Settings > Event and check the "Do you want to select who is coming?"  and click Save. The Order form is now converted to an "Apply to attend" form.

Approval / Rejection Process

To approve or reject applications go to Reports > Requests.
In the Application report you see all those who applied for your event, along with their info (their answers to your custom application form). When you click Accept or Reject, the corresponding messages are send to the applicant. 

When you send the Acceptance email, the person who applied needs to click a link in it to complete the order and then he will receive the confirmation email and e-ticket.
If you want to directly send the confirmation email (with e-ticket) at Reports > Requests click Actions and select Accept and complete order. This way the person who applied does not need to click any link to confirm his registration.

Multiple rounds
You are able to define the period where people are able to submit applications to attend, at Setup > Settings > Dates & Limits
 If you have multiple rounds on receiving applications to attend, you can set the "Applications Start" and "Applications  End"  as many times as needed, according to the dates of your rounds.
People that have been accepted during previous rounds they will be still be able to complete their registration and payment.

    • Related Articles

    • Clone Event

      When you need to create a new event, sometimes it's easier to duplicate an existing event and make changes rather than creating a new event from scratch. To clone an event, go to My Home > Manage events, and click Clone next to the event you want to ...
    • Event Management

      First, sign up at You will receive an email to verify your e-mail address. Then : Go to Create and Μanage Events Next to the event name, click Manage to manage the event.
    • Create Event Home Page

      If you are a first-time user (welcome!), you are asked to create an Eventora account or login with your Facebook account. If you already have an Eventora account, use it to login. In case you are already logged in, go to Home and click Create Event.  ...
    • Public or Private Event?

      Public event​ The event page and ticket types (except the hidden ticket types) are accessible by everyone. Anyone can register to your event.  By default, events are public, so you need to set them to be private or accessible with a link. Access with ...
    • Customize Email Templates

      When it comes to email messages your attendees/applicants  receive, you are in control! Edit subject and body of automated confirmation and invitation messages so that they totally suit your event and provide helpful information.  Remember to ...