Create Sessions

Create Sessions, Locations and Rooms


1. Create Locations


(if your event has only one Location, skip this step)

  1. Go to Event > Setup > Sessions.
  2. Select Locations (top right).
  3. Click on Add (top right) to add a new location.
  4. On the map, in the filed "Enter Address or Place" , enter an address or a Place. 
  5. Optionally, modify the address fields.
  6. Press Save.
  7. When you have completed the process of adding locations , click Back (top left).


2. Create Rooms

(if your event takes place in only one Room, skip this step)

  1. Go to Event > Setup > Sessions.
  2. Select Rooms (top right).
  3. Click on Add (top right) to add a new room.
  4. Select the Location of the Room
  5. Enter a Room Name and Desciption
  6. Press Save.
  7. When you have completed the process of adding rooms, click Back (top left).

3. Create Sessions 

  1. Click on New Session.
  2. Edit the fields Name, Description, Start and End Date, Ticket Types.
  3. Click on More settings +.
  4. Select the corresponding room under Rooms.
  5. If the session will be used only for check-in, select Hide from agenda.
  6. Press Save.
Notes
Warning
NOTE FOR ATTENDANCE TIME TRACKING ONLY
If you are using attendance tie tracking, you need to create one session for each room and day.
Example: 
If your room is named Aphrodite Hall and the event takes place in the same room for 2 days, then: 
  1. Create one session named "Aphrodite Hall, Tuesday January 10th"
  2. Create a second session named "Aphrodite Hall, Wednesday January 11th"

4. (Optional) Create Session Items  (sub-sessions)

  1. Next to the session click the icon .
  2. Select +Session Item.
  3. Edit the fields.
  4. Press Save. 

5. (Optional) Add Attendance Time Tracking

  1. Go to Event > Settings.
  2. Under Check-in / Check-out, select the Enable check out.
  3. Click on Credits (bottom left).
  4. Select Enable Credits.
  5. Fill in the Full credits for attending event.
  6. Fill in the Minimum percentage of total attendance time required to receive credits for attendance.
  7. Click Save. 
  8. Go to Event > Setup > Sessions.
  9. Next to the session click the icon .
  10. Select Edit Session. 
  11. Under More settings +.
  12. Select Enable for attendance Credits. 
  13. Press Save.

To avoid time tracking for a session: 
  1. Create a session named e.g General Entry.
  2. Do not link it to any room.
Info
Select Hide session from check-in, since check-ins will be done in the room sessions created in step 2.


6. (Optional) View Time Tracking

  1. Go to Reports > Attendance > Attendance Report.
  2. You can download the Excel file by clicking Download Excel (top right).

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